Notice of Annual General Meeting 2019


Apologies for absence

Approval of the Minutes of the previous AGM, 4 June 2018 (see under Reports/Minutes on this website)

Matters arising

Chairman’s Report (as above)

Treasurer’s Report and Accounts (as above)

Re-election of Chairman and Vice-Chairman (see under Chairman’s Report for Proxy form)

Any other business

Documents in brackets above are also visible in the Leatherhead Library in Mansion house, Church Street, and in the the library of the Letherhead Institute at the top  of the High Street from 14 March.

Agenda for 6th January 2020

Agenda for the meeting on 6th January 2020

(More details nearer the time)

1. Apologies

2. Approval of the Minutes of Meeting on 4th November 2019

3. Matters arising:  

4. The Chairman’s Report,

5. Forward Planning Report.

6. Planning Report.

7. A.O.B. 

Agenda for 5 November

If there any questions to come under AOB, please let the Chairman know at the start.

  • Apologies for absence
  • Minutes of the meeting held on 1st October 2018
  • Matters arising not listed elsewhere on the Agenda
  •  Chairman’s Report
  • Other Reports:  a. High Street Petition

b. Forward Planning (Martyn Williams)

c. Planning Report (Fran Smith)

d. Environment Report and Newsletter update

  • AOB
  • Next   meeting January 7th 2019 in the METHODIST CHURCH

Agenda for 1st October 2018

(Are there any questions to come under AOB?  Please let the Chairman know)

  1. Apologies for absence:  Tim Hall, Cheryl Allen, Joe Crome

2. Minutes of the meeting held on 20th August 2018

3. Matters arising not listed elsewhere on the Agenda

4. Chairman’s report

5. Other reports:

SDCCG represented by Gill Hanson

High Street Parking petition (Sue Leveritt)

FPG (Forward Planning Group)

Planning Report (Fran Smith)

Environment Report (from Cheryl Allen)

6. Our next Newsletter plus Ashtead & Leatherhead Local – articles requested

7. (if there is any) AOB

8. Next meeting Monday 5th November in the ADH.

Agenda for 20th August 2018

  1. Apologies for absence
  2. Minutes of the Meeting held on 4th June 2018
  3. Matters arising not listed elsewhere
  4. Chairman’s report – given by our Vice-Chair, Hubert Carr.
  5. Other reports:
  • Forward Planning by Martyn Williams
  • High Street Business petition by Susan Leveritt
  • Planning Applications (if any) by Fran Smith
  • The push for a Police presence in town by Tony Russell
  • Report from the meeting of the Epsom and St. Helier Hospital Trust*
  1. Publicity:  The Ashtead and Leatherhead Local, members are urged to write something about issues that they care about.    We are also anxious to receive articles for our Newletter which will be assembled in October.
  2. AOB and Dates for diaries:  We are still looking for a kind person to take the Minutes of two of our meetings each year.   Email ability essential but nothing more.   Other people will do the other meetings and other tasks.
  3. Date of next meeting:  Monday, 1st October in G6

*A helpful booklet outlining the pros and cons being faced by the Trust is available either from the Ashlea Surgery (on a table at the back) or online <>


  1. Apologies for absence
  2. Approval of the Minutes of the previous AGM 3rd April 2017
  3. Matters arising
  4. Chairman’s Report
  5. Treasurer’s Report and Accounts for 2017
  6. Any other business
  7. Our two speakers, Karen Brimacombe, Chief Executive Officer for Mole Valley District Council and Timothy Jones, the Interested Party in the Leach Grove Wood case.

AGENDA for Monday 9th April 2018






A. Race Night – introduction

B. Report from RAs Meeting with Officers under Nick Grey

  • 1)  Colin Kemp, Cabinet Member for Highways
  • 2)  Brief report from Surrey Police inspector, Karen Coyne
  • 3)  Planning update from Guy Davies
  • 4)  Urban tree report.


  • 1)  Environment
  • 2)  Planning
  • 3)  Forward Planning Group by Martyn Williams
  • 4)  Marketing – Newsletter, A&LL
  • 5). RACE NIGHT details & explanations

6. AOB. Including Ride London information

7. NEXT MEETING – will be on 4th JUNE at the Abraham Dixon Hall in the Letherhead Institute. There is no meeting in May. Guest speaker at the AGM will be the CEO of Mole Valley District Council, Karen Brimacombe.

AGENDA for Monday, 5th February 2018

NB:  All dates and email addresses will be put into either the Minutes or the relevant Report and will be found on the website.

A.  Apologies for absence: Susan Leveritt (Secretary), Joe Crome, Rosemary Dickson

B. Minutes of the meeting held on 8th January.

C. Matters arising from them.

D. Chairman’s report:

1. The Royal Oak

2. Parking at Wesley House

3. Parking with London as a contrast

4. Urban Tree Policy and a problem

5. Planning Enforcement

6. Transform and the Swan Centre

18. (From Mr. Russell) Public request for a permanent Police Presence in Leatherhead

Other Reports:

E.  Environment

7. Surrey Countryside and Partnerships

8. CPRE 50p bags + Green Peace

12. Waste Disposal  (Randalls Road and fires)

16. Next Litter pick

F. Planning

13 Invitation to Community- led Housing Event

17. Other items from the Applications list

G. Highways: 9. Various problems with the buses

H. Water:  15.  Roy Allen will give the latest about the Elmer plant

I. AOB:   These people have asked me to advertise:

10. The Theatre’s new venture

11. Surrey Clinical Commissioning Group would like your views via an online questionnaire.

14. “Silent Cinema” – Tony Wynn would like your opinion

Our March meeting will be a closed one for the Board only.   The AGM this year will be in June so that our new CEO can come and meet us.    There will be a normal meeting in April, but none in May.


AGENDA for Meeting on 8th January 2017

  1. Apologies
  2. Approval for the Minutes of 6 November 2017
  3. Matters arising (if any).
  4. Chairman’s Report which will contain the following
    1. The plans for Kingston House Gardens (to be amplified by our Forward Planning officer)
    2. The Local Plan
    3. The Royal Oak
    4. S.& S.E.S. Waterworks off Hawks Hill (again, to be amplified by a member, Mr. Allen)
  5. Reports (if any)
    1. Planning Report
    2. Forward Planning Report
    3. Highways Report
    4. Health Report
  6. Next meeting Monday, 5th February 2017
  7. A.O.B.

Agenda for the LRA meeting on 6th November

An Open Committee meeting at 7.30 in G6 of the Letherhead Institute.

(Any extra questions may be discussed under AOB)

  1. Apologies for absence
  2. Minutes of meeting held on 2nd October 2017
  3. Matters arising
  4. Chairman’s report (CB) – Transform Leatherhead Public Forum on 1st November, Church Street, our Website and the Hawks Hill Waterworks.
  5. Reports from committees
    • Planning (FS)
    • Forward Planning (MW)
    • Environment (CA)
    • Health (HP)
  6. Marketing – Ashtead & Leatherhead Local and LRA Autumn Newsletter
  7. AOB – Dates for diaries
  8. Date of next meeting:  Monday 8th January 2018

Arrive by 7.15 if you would like to speak to the Chairman about any issues.