Notices

Agenda for AGM Meeting 4 April 2016

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ANNUAL GENERAL MEETING
TO BE HELD ON MONDAY 4 APRIL 2016 AT 6.45pm 
AT THE ABRAHAM DIXON HALL, LETHERHEAD INSTITUTE
AGENDA


1    Apologies for absence

2    Minutes of the AGM meeting held on Monday 13 April 2015

3    Matters arising

4    Chairman’s Annual Report


6    Approval of new Articles of Association (Constitution)
      Click here for letter of explanation
       Click here to read Articles in full (13 pages)

7    Appointment of Auditor

8    Appointment of Secretary

9    Election of Officers

10   Re-election of Committee and election of new committee members (all nominations to be submitted to the Secretary no later than 3 days before the meeting).


                                                                 END OF AGM
             (Date of next Executive Members’ Meeting:  Monday 9 May 2016
at Letherhead Institute, Room G6)
______________________________________



                       EU REFERENDUM DEBATE AT 7.30-9.00pm                 

Speakers:  Rt. Hon. Sir Richard Ottaway and Mr. Anthony Scholefield

Followed by written questions to the speakers










Agenda 7 March 2016

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LEATHERHEAD RESIDENTS’ ASSOCIATION
EXECUTIVE COMMITTEE MEETING TO BE HELD ON
MONDAY 7 MARCH 2016 AT 7.30PM
AT THE LETHERHEAD INSTITUTE ROOM G6

AGENDA

1  Apologies for Absence

2  Minutes of meeting held on Monday 1 February 2016

3  Matters arising from meeting not covered elsewhere on the Agenda
    (a) LRA new Constitution (Articles of Association (MW)
    (b) Speakers for AGM and organisation  of meeting (CB/JWW)
    (c) AGM – Election of Officers (CB)
    (d) Notice Boards (CB)
    (e) Jobs List (CB)

4  Chairman’s Report (CB)

5  Reports from sub-committees:
     (a)  Environment – Report (CA)
           (i) 4(d) Open Gardens
     (b)   Forward Planning – Report (JWW)
           (i) 5(a) Transform Leatherhead
     (c)   Health – Report (HP)
           (i) 5(a) North Leatherhead Regeneration Group Meeting
     (d)   Highways – Report (HC)
     (e)   Membership (PS)
     (f)    Planning – Report (FS)
           (i) 5(a) MO/2015 1601 Land at Farthings, Randalls Road – Planning Mtg 3 Feb.

6  Newsletter (JWW/CA) (a) Interim Newsletter

7  Ashtead & Leatherhead Local: Copy by 12 March please

8  AOB: (a) Elm Road Parking
     (b) Job Descriptions
     (c) Tree Officer

9   Date of next meetings:  The AGM will be on Monday 4 April in the Abraham Dixon Hall and there will be an EU Debate – Speakers:  Sir Richard Ottaway and Anthony Scholefield.
Next Executive Committee Meeting will be on Monday 9 May.

If members have any problem s they wish the Committee to discuss, please contact the Chairman (See “Contact” on the website) or in person at The Institute at 7.15pm before the Committee starts its meeting at 7.30pm


   


Agenda LRA Meeting 4 January 2016

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LEATHERHEAD RESIDENTS’ ASSOCIATION

EXECUTIVE COMMITTEE MEETING TO BE HELD
ON MONDAY 4 JANUARY 2016 AT 7.30PM
AT LETHERHEAD INSTITUTE ROOM G6

AGENDA
                                        Are there any questions to come under AOB?

1   Apologies for absence

2   Minutes of Meeting held on 7 December 2015

3   Matters arising from meeting not covered elsewhere on the Agenda
     3(a) Case for Change (Report – Working Group)
     3(b) Cross Rail (TH)

4   Chairman’s Report

5   Reports from sub-committees:

     (a) Environment (Report)(CA)
     (b) Forward Planning (Report)(JWW)
     (c) Health
     (d) Highways
     (e) Membership & Publicity
     (f) Planning (Report)(FS)

6   Newsletter – Copy to Joint Editors Cheryl Allen/John Wilson by 12 January 2016 please.

7   Ashtead & Leatherhead Local – Contribution for February by 12 January 2016 please.

8   AOB:

     THE SOCIAL WILL FOLLOW AFTER THE SHORT MEETING ABOVE

9   Date of Next Meeting: The next meeting on Monday 1 February 2016 will be a CLOSED  Meeting.
    
 An OPEN Extraordinary General Meeting will be held on Monday 7 March 2016, followed by an Executive Committee Meeting at Letherhead Institute – Room G6.


If members have any problems they wish the Committee to discuss, please contact the Chairman (See “Contact” on the website) or in person at The Institute at 7.15pm before the Committee starts its meeting at 7.30pm.








Agenda for LRA Meeting 7 December 2015

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LEATHERHEAD RESIDENTS’ ASSOCIATION

EXECUTIVE COMMITTEE MEETING TO BE HELD ON
MONDAY 7 DECEMBER 2015 AT 7.30PM AT
THE LETHERHEAD INSTITUTE ROOM G6

AGENDA

Are there any questions to come under AOB?

1 Apologies for absence

2 Minutes of meeting held on 2 November 2015
   a) 5ii) Leach Wood Grove – to be amended

3 Matters arising from meeting not covered elsewhere on the Agenda:
   a) Case for Change to LRA Structure (Report) MW
   b) Crossrail 2 (TH)

4 Chairman’s Report

5 Reports from sub-committees:
    a) Environment (Report) (CA)
    b) Forward Planning (Report) (JW)
    c) Health (PW)
        i) Surrey Downs CCG request to meet Resident Associations and to contribute to the LRA Newsletter. .
    d) Highways (Report) (HC)
        i) Church Street
    e) Membership & Publicity (CB)
    f)  Planning (Report) (FS)
6 Newsletter – copy to JW/CA by 12 January 2016 please
7 Ashtead & Leatherhead Local – contributions for 12 December 2015 & January 2016.

8  AOB:
     a) MVDC Infrastructure Consultation
     b) Leach Grove Wood (FS)
     c) January Social
9 Date of next meeting: Monday 4 January 2026 at Letherhead Institute, Room G6
   After a short business meeting, drinks and nibbles will be available for Road Stewards,Distributors and Members to meet socially.

If members have any problems they wish the Committee to discuss, please contact the Chairman (See “Contact” on the website) or in person at The Institute at 7.15pm before the Executive Committee starts its meeting at 7.30pm.
 




LRA Agenda for Meeting Monday 2 November 2015 at 7.30pm

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                                 LEATHERHEAD RESIDENTS’ ASSOCIATION


EXECUTIVE COMMITTEE MEETING TO BE HELD ON MONDAY 2 NOVEMBER 2015 AT
                      7.30PM AT THE LETHERHEAD INSTITUTE ROOM G6 
                                                    
                                                        AGENDA
                                            
                             Are there any questions to come under AOB?


1.  Apologies for absence


2.  Minutes of meeting held on Monday 5 October 2015


3.  Matters arising from meeting not covered elsewhere on the Agenda


4.  Chairman’s Report
    
     (i) Companies Limited by Guarantee


5.  Reports from sub-committees:
    
    (a) Environment (CA)
    (b) Forward Planning (JWW)
    (c) Health (HP)
         (i) email from British Heart Foundation re free Public Access Defibrillators (PADs).
    (d) Highways (HC)
    (e) Membership & Publicity (HP)
         (i)   Website – to be brought forward to the New Year
         (ii )  New Membership Form
         (iii)  Flyer for canvassing new members
         (iv)  Location of Posters
    (g) Planning (FS)


6.  Newsletter: The next Newsletter will be coming out in February/March 2016.  Copy by end of January please.


7.  Ashtead & Leatherhead Local: Copy by 12 November for publication l December please.


8   AOB: (i) Sub-committee numbers (to be brought forward to a further meeting).


9.  Date of next meeting:  Monday 7 December 2015, Room G6 Letherhead Institute.
The Christmas Social will be brought forward to the January 2016 meeting.


If members have any problems they wish the Committee to discuss, please contact the Chairman (See “Contact” on the website) or in person at The Institute at 7.15pm before the Committee starts its meeting at 7.30pm.



A Christmas Lunch

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Christmas Lunch Party
 The LRA Committee is pleased to announce that a booking has been made for a Christmas Lunch to be held at the Rialto Lounge Restaurant & Wine Bar on Friday 4th December at 12.30.

This meeting will provide an opportunity for LRA members to celebrate the holiday and socialise with other members at more leisure than is typically afforded after the Monday meetings or following Litter Picks or other activities.    The local chapter of the CPRE is also booked at the Rialto for Friday 4th and it should be a jolly afternoon chatting to them as well.

The Rialto has been chosen as the venue not only because the packed menu has a modest price of £20 for 3 courses or £17.50 for two but also because of its strong support for our town activities like the Duck Race and raffle prizes.

The Menu is below.   To book your place, please, either put an envelope (with £5 deposit per person) into the LRA postbox in the Institute or send a letter to The LRA Christmas Meal Organiser, Oaklands, 54 Randalls Road, Leatherhead, KT22 0AD.    (NB 7 days notice required for menu choice ) 

LRA Agenda 29 September 2015

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LEATHERHEAD RESIDENTS’ ASSOCIATION
OPEN COMMITTEE MEETING
MONDAY 5TH OCTOBER 2015 AT 7.30PM
 AT THE ABRAHAM DIXON HALL, LETHERHEAD INSTITUTE

AGENDA

Are there any questions to come under AOB?

Introduction:  Cllr. Howard Jones will be speaking on Transform Leatherhead and devoting his talk to his new role as Executive Member for Town Centres with his personal view on how he sees Leatherhead evolving.  Cllr. Jones will be happy to take questions.   

              (There will then be a short break before the LRA business)

1.  Apologies for absence

2.  Minutes of meeting held on 7 September 2015

3.  Matters arising from meeting not covered elsewhere on the Agenda

4.  Chairman’s Report/Correspondence

5.  Reports from sub-committees:

     a) Environment
         (i) Leach Grove Wood
        (ii) Teazle Wood Charity Event
       (iii)  Clearance of cut down branches at station

     b)  Forward Planning

     c)  Health
           (i) Report from  SDCCG Governance Meeting 25 September
          (ii) Request from PPG

     d)  Highways
          (i) Exit from the Catholic Church car park on to Copthorne Road

     e)  Membership & Publicity
          (i) Changes to the web site to be b/f to November Meeting

     f)  Planning


     Reports will be linked to the Minutes on-line

6.  Newsletter – the next Newsletter will be coming out in February 2016.  Copy by end      
      of January please.

7.  Ashtead & Leatherhead Local – Article for next edition by 12 October.

8.  AOB (if previously notified)

9  Date of next meeting:  Monday 2 November 2015 Room G6 Letherhead Institute.


If Members have any problems they wish the Committee to discuss under AOB or privately, please contact the Chairman (See “Contact” on the website) or in person at The Institute at 7.15pm before the Committee starts its meeting at 7.30pm..
      





LEATHERHEAD RESIDENTS’ ASSOCIATIONOPEN COMMITTEE MEETINGMONDAY 7th SEPTEMBER AT 7.30PM AT THE LEATHERHEAD INSTITUTE ROOM G6

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  AGENDA

 Are there any questions to come under AOB?

1. Apologies for absence

2. Minutes of meeting held on 3 August 2015

3. Matters arising from meeting not covered elsewhere on the Agenda
       (a) Paul Beresford – when to speak
       (b) St. John’s Avenue – flashing lights (TH),
       (c) New Parking Notices in Elm Road Car Park (TH)
       (d) Flip Cargill’s party on 25 September

4. Chairman’s Report

5. John Howarth to speak on Insurance.

6. Reports from sub-committees
  a. Environment – CA
       (i) reply from Network Rail re litter clearance,
      (ii) reply from Paul Anderson re grass verge letter sent by CA

  b. Forward Planning – JWW
      (i)JWW report on feedback from document sent to Master Planners
      (ii) Supplement to Forward Planning Report

  c. Health – HP

  d. Highways – HC
      (i)New Parking restrictions – HC to send in report

  e. Membership & Publicity – HP
     (i) Meeting with web master – new design b/f Oct. Meeting

  f. Planning (FS)
     (i)Church Street – details of conditions (HJ)
    (ii) Reply from Paul Anderson re car parking spaces in Church Street car park
    (iii) Parking at rear of Parish Hall

7. Newsletter

8. Ashtead & Leatherhead Local

9. AOB

10. Date of next meeting: Monday 5 October 2015 Abraham Dixon Hall

 If members have any problems they wish the Committee to discuss, please contact the Chairman (See “Contact” on the website) or in person at The Institute at 7.15pm before the Committee starts its meeting at 7.30pm

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