Agenda for Meeting on 7th September 2009

1. Apologies for Absence

2. Minutes of meeting on 3rd August

3. Matters Arising from the Minutes

4. Rod Shaw, Principal Conservation Officer MVDC –
     “Leatherhead: Creating a Sense of Place”

5. Reports from sub Groups

     a) Planning

     b) Highways.

6. Any Other Business

Agenda – Open Meeting – 3rd August 2009

1. Apologies for Absence

2. Minutes of meeting on 6th July 2009

3. Matters Arising in the Minutes

4. Roadworks at the Knoll Roundabout and associated Roads:
      Discussion on Plans and other documents provided by Surrey County Council.

5. Reports from sub Groups

     a) Planning

      b) Highways (Parking Restrictions,etc.)

6. Any Other Business

Agenda for tonight’s meeting?

I notice that although on the ‘Meetings’ page we are told to see the Blog for the Agenda for the meeting on may 11th, no such agenda appeared on the Blog. I have been trying to discover the agenda in the past few days. I have just learnt that it is likely to be:


Last Minutes

Matters Arising

Police Report (and clarification on future reports)

Open Discussion on Seating in the High Street

Any other business

I hope the Association can give more advanced notice next month!

Agenda for April’s Open Meeting

The next Open Meeting will be held on April 6th starting at 7pm at the Leatherhead Institute.

The agenda:

1. Apologies
2. Minutes
3. Matters arising
4. Parking issues
5. Reports from other local groups
6. General reports from sub-committees
7. AOB

AGM Chairman’s Report

Due to the inspiration of David Smith the Residents Association was re-vitalised from the remaining nucleus of the Leatherhead Society, and thanks to the hard work particularly of Paula Sabine and Fran Barnby the membership has grown from two to five hundred households. Ray Brown set us on course with the establishment of our Website and we now have the excellent support of our Webmaster John Bleackley.

I am not going to bore you with a summary of the events of the past eighteen months. All members have received our newsletters and those who have access to the Website have a regular update of minutes and are aware of our concern with events in the area concerning planning, parking, the High Street, the River Path, Epsom Hospital, transport and the Core Strategy – future planning for Mole Valley.

My task is to thank members who have supported our meetings, Roy and Cheryl Allen and Caroline Brown for their support to local residents and their concerns over planning issues.

Over this past year that has been a considerable increase in concern over consultation, MVDC has provided training for Residents Associations concerning planning, but the situation still continues of proposals concerning the High Street where consultation has not been extended sufficiently to residents who are concerned over the obstruction to comfortable and safe access through the High Street, due to clutter of A boards, chairs and tables, parked cars and the sad state of the paving, drains and rough cobbles. However there appears to be action planned to improve this situation.

Changes have been made in the methods of providing information and consultation. We no longer receive paper copies of minutes and Agendas of the MVD Council meetings, and now have to rely on the Internet. The introduction of Council controlled Forums, in our case the Ashtead and Leatherhead Forum, has led to concern from all four district Residents Associations in the North of Mole Valley, who all agreed the importance of maintaining the Leatherhead Town Centre Forum as a means of sharing our mutual concerns. This has led to a change of name and will now be known as the Leatherhead and District Forum.

Three years ago representatives of each of the four areas led the research involved in the establishment of the Leatherhead Plan and the eventual formation of the Leatherhead Area Partnership to enable the opportunity for finding additional funding for local projects. Some have been successful, a few led yet again to concerns over insufficient consultation. Three members of the Leatherhead Residents committee, David Smith, Paula Sabine and myself are now members of the Leatherhead Area Partnership and are in a better position to represent the concerns of residents and also to promote local need for organisations needing funding.

The LAP now intend to centre their aims on supporting local organisations, which will ensure that projects are put forward that are hopefully not likely to cause contentious opposition. That is my interpretation of the decision. The LAP reports to the Leatherhead District Forum and it also has established links and incorporates representation by local Council Officers and County and District Councillors, at present these are Tim Hall and David Sharland.

Another change intended to involve greater public in-put to influencing services is the establishment of Local Involvement Networks, which replace the Patient and Public Information forums. Members of the public are invited to monitor both Health and Social Services. Surrey LINks is in its first year of establishing committees and I serve on the communications and mental health groups.

The Government have also decided that greater concern should be taken in the views of people of age 50+, and the establishment of local a regional forums through Age Concern and the amalgamation of Age Concern and Help the Aged are again adding to a volume of meetings, not to mention the Co-design meetings held by the Surrey Primary Care Trust concerning the provision of services at Epsom Hospital. The outcome of these is to be announced on Wednesday at Epsom Town Hall.

Challenges: The recent announcement of MVD cuts in subsidies and increases in charges, in the current credit crunch, leaves us all aware of the need for not only tightening our own belts, but also the need for extra support both by volunteers and petitioning and fund-raising. One advantage of the concerns of climate change and considering reducing the effects of CO2 emissions is that it involves reducing expenditure, although sometimes it involves initially increased installations costs. The arrival of 1400 employees to Unilever in Leatherhead has increased the road and parking problems, but hopefully helps to support our local shops.

This week presented the proposals for waiting restrictions for consultation and the next stage of the Core Strategy and housing provision proposals. But without consultation the latter has included a suggestion of a possibility of increased housing provision over the car park area in Bridge Street.

This last Saturday a number of voluntary and service organisations took part in a health and community event jointly promoted with Mole Valley 50+. Apart from providing information useful to a number of residents on issues of finance, carers concerns, health, transport and volunteering, there were a number of suggested ventures, which will present us with challenges:

  • The survival of the Theatre
  • The formation of a Credit Union
  • The offer of a musical event as an opportunity of funding.
  • The challenge of encouraging Leatherhead to become a Transition town and to decrease the use of oil, preparing for the inevitable reduction in oil supplies and the problems of climate change.
  • And an assurance of funding from Surrey County Council for a future community event.

As increasingly the means of communication becomes focused on e-mail and the Internet, I find myself involved with communication to a variety of organisations with members, who do not have access to the internet, either due to age, health problems or lack of income. I have reluctantly decided that I cannot cope with the increase of commitment that I have undertaken and have decided to step down from the chairmanship of the Residents Association, knowing that there are others with greater computer skills and experience of local government than myself well able to take over. I will continue to support the committee and look forward to the challenges that are inevitably going to keep me busy with your help.

Hilary Porter 1.3.09

AGM Notification – 2nd March 2009 – 7pm

The Leatherhead Residents Association AGM will be held at the March open meeting on Monday March 2nd, following the Police Report at 7 pm.

The meeting will be held at the Letherhead Institute.

1.Police Panel
2. Apologies
3. Chairman’s Report “Change & Challenge”
4. Treasurer’s Report
5. Election of Committee members:

  • Chairman
  • Vice Chairman
  • Treasurer
  • Secretary
  • Committee members (8)

(Currently serving members: Hilary Porter, David Smith,
Cheryl Allen, Roy Allen, Fran Barnby-Smith, Caroline Brown,
Ray Brown, Hubert Carr, Paula Sabine, Dennis Wickham.

6. Membership
7. Planning

  • High Street
  • Waiting restrictions

8. Members’ Issues
9. A.O.B.

Agenda: Ashtead – Leatherhead Area Forum – 26th January 2009


Meeting of
: Ashtead – Leatherhead Area Forum

To be held in: the Ashtead Peace Memorial Hall (Ralli Room), Woodfield Lane, Ashtead, Surrey, KT21 2BE

(A map detailing the location of the Hall is given below).

On: Monday 26th January at 7.30pm

District Councillors of the Ashtead – Leatherhead Area Forum:
Sylvia Sharland (Chairman), Bridget Lewis-Carr (Vice-Chairman), Bryan Davis, Rosemary Dickson, Bob Hedgeland, Penny Hedgeland, David Howell, Chris Hunt, John Northcott, Chris Reynolds, David Sharland and Chris Townsend.

County Councillors Tim Ashton and Tim Hall, Ashtead Residents’ Association, Leatherhead Residents’ Association, Primary Care Trust and Surrey Police

Chairman’s Invitees:
Ashtead Village Traders’ Association, Proprietor of Bartons Bookshop, Leatherhead Area Partnership, Leatherhead Community Association, Leatherhead and District Chamber of Commerce, Leatherhead Town Centre Manager, The Swan Centre Manager, Surrey County Council – Area Director East


To approve as a correct record the minutes of the last meeting of the Forum held on 8th September 2008 (attached).

Apologies for Absence

To receive apologies for absence.

Introduction and Welcome by the Chairman

Council Budget 2009/2010
To consider the Council Budget 2009/2010.

The Leader of the Council, Councillor Jean Pearson and the Council’s Strategic Director, Nick Gray will be in attendance to provide a short presentation.

Mind, Exercise, Nutrition – DO IT
To receive a presentation from Kate McBain, Regional Community Food & Health Manager, MEND Programme Manager, Sainsburys Supermarkets.

Update from Surrey Police
To receive an update from a representative on behalf of Surrey Police.

Portfolio Holder Update: Planning for growth and helping weather the recession – what can the Council do?
The Portfolio Holder for Strategic Planning will provide the Forum with a verbal update.

Public Question Time
To receive public questions at this meeting. Fifteen minutes will be set aside for this purpose.

Dates of future Area Forums Meetings

The next meeting of the Ashtead – Leatherhead Area Forum will be held on:-

22nd April 2009 – to be held in Parish Hall, Leatherhead, at 7.30pm

If you require a copy of this agenda, any of the reports within it or a large print version of the agenda, please telephone Arabella Davies on 01306 879137 or e-mail:

Agenda for Open Meeting 5th January 2009

Leatherhead Residents’ Assocation – Open Meeting – 5th January 2009, – 7.p.m. at the Letherhead Institute.


1. Police Report

2. Apologies for absence

3. Matters Arising from the minutes of the November meeting

4. 2009 – Community Concerns
• Planning
• Transport & Parking
• Trade & Commerce
• Health
• Environment

5. Future Events:
• Ashtead & Leatherhead Forum 26th January
• Health & Community Event 28th February.
• Leatherhead Town Centre Forum

6. Any Other Business:
• South East Network of senior fora. Proposed in the Review of Older People’s Engagement with Government, commissioned by the Pensions Ministry from John Elbourne, a previous CEO of Prudential.

Agenda for Meeting 3rd November

Open LRA meeting on 3th November 2008 at 7 p.m. at the Letherhead Institute

  • Police Panel
  • Minutes
  • Matters Arising
  • Climate Change: Speaker – Derek Smith from Green Mole Valley forum “Transition Towns/Mole Valley”
  • Unilever – “Our Community Investment Policy”.
  • Planning Consultation
  • Officers Reports
  • Future Programme
  • AOB.