Agenda for Meetings on Monday, 6th September, at 7.30 in the Letherhead Institute

Special General Meeting:

To amend Clause 7 of the Constitution so that it reads:
"The Executive Committee of the Association, referred to above and hereinafter as “the Committee,” to whom the general management of the Association’s affairs shall be entrusted, shall consist of the Officers and not less than FIVE other members of the Association"

(This is explained in the Summer Newsletter; please make an effort to attend as we need to be quorate in order to pass this motion.)

Open General Meeting
1. Apologies for Absence
2. Minutes of meeting on 2nd August
3. Matters Arising from the Minutes which will not be dealt with on the agenda
4. Special Guests: PC Fran Davey & PS Simon Cox of Surrey Police

  • Recent Crime Statistics
  • Safety Tips
  • Open Question Time
  • Selection of Topic for Special Police Attention

5. Reports from sub Groups:

  • a). Membership
  • b). Planning
  • c). Highway

6. Any Other Business

Open Meeting – Monday, 2nd August, in the Letherhead Institute at 7.30 pm

1. Apologies
2. Minutes of July 5th meeting.
3. Matters arising (not dealt with below)

4. "Beekeeping" –
     presentation by guest speaker
     Graham Fyson

5. Reports from outside meetings/ organisations:
     a. Police Report
     b. Leatherhead & District Forum
     c. Leatherhead Area Partnership
     d. Other meetings
6. Reports from sub-groups:
     a. Highways, including the High Street.
     b. Planning
     c. Membership
7. A.O.B.

Open Meeting – Monday, 5th July, in the Letherhead Institute at 7.30 pm

Agenda

1. Apologies for Absence

2. Minutes of meeting on 7th June.

3. Matters Arising from the Minutes (not dealt with on the agenda)

4. Police report

5. Andrew Bircher (Corporate Head of Service, Planning at MVDC) will discuss the future of Leatherhead and how we can achieve a meaningful consultation with the residents and traders of the Town.
(In the short term there is a significant sum of money which is available for Public Works of Art in the Town. The Council want you to be involved.)

6. Brief reports from sub Groups:
     a) Membership
     b) Planning
     c) Highways

7. Any Other Business

Open Meeting – Monday, 7th June, in the Letherhead Institute at 7.30 pm

Note: start time of meetings is now 7.30 pm

1. Apologies for Absence

2. Minutes of meeting on 12th April.1

3. Matters Arising from the Minutes

4.

Special Guest speakers
Patrick McCord
&
Simon Woodhams

present an update on:
The Leatherhead Community Garden

5. Reports from sub Groups:
    a) Membership
    b) Planning
    c) Highways

6. Summer Newsletter

7. Any Other Business


1Note: it is the April minutes we have to approve. The meeting last month was the AGM – and those minutes will be presented to the AGM next year. The April minutes have not yet been presented to any meeting for approval.

Annual General MeetingMonday, 10th May 2010 Leatherhead Institute at 7.00 pm

Agenda

1. Apologies for absence
2. Police report
3. Minutes of the AGM held on 2nd March 2009
4. Matters arising from the Minutes.
5. Chairman’s Report
6. Treasurer’s Report
7. Election of Officers: Chair, Vice-Chair, Treasurer, Secretary

Current officers are: Hubert Carr, Hilary Porter, Paula Sabine, Ray Brown)

8. Election of Committee Members

(Currently attending members: Cheryl Allen, Fran Barnby-Smith, Caroline Brown.
To be constitutional we need at least eight committee members.)

9. Reports from sub-groups:

(a) Membership
(b) Planning
(c) Highways

10. Summer Newsletter
12. Any Other Business.

Note:
a). The minutes for last year’s AGM can be found by clicking on ‘Meetings’ in menu at the top right to go the Meeting page; then scroll down on the drop-down menu to March 2009.
b). In response to the questionnaire in the Newsletter, we will be starting meetings at 7.30 pm from June onwards. If you cannot make the 7.00 start on May 10th, you can arrive at 7.30 for the main part of the meeting which follows the police report.

Open Meeting – Monday, 12th April, in the Letherhead Institute at 7.00 pm

Agenda

1. Apologies for Absence

2. Minutes of meeting on 1st March

3. Matters Arising from the Minutes

4. “Garden Wildlife” – presentation by Heather Ward

5. Newsletter
      a) Spring 2010
      b) Summer 2010

6. Reports from sub Groups:
      a) Membership
      b) Planning
      c) Highways

7. Notice of the AGM on May 10th

8. Any Other Business

Open Meeting – Monday, 1st March, in the Letherhead Institute at 7.00 pm

Agenda

1. Apologies for Absence

2. Minutes of meeting on 1st February

3. Matters Arising from the Minutes

4. PC Fran Davey and Neighbourhood Watch Leader, Alan Berridge:
Police update (with questions & answers) and introduction of No Cold Calling to Leatherhead.

5. Reports from sub Groups:
    a) Membership

    b) Planning

     c) Highways

6. Notice of the AGM on May 10th.

7. Any Other Business

Open Meeting – Monday,1st February, in the Letherhead Institute at 7.00 pm

Agenda

1. Apologies for Absence

2. Minutes of meeting on 4th January

3. Matters Arising from the Minutes

4. “Security in the Home” –
   presentation by James Lewis (Buchannan and Curwen)

5. Reports from sub Groups

   a) Membership

   b) Planning

    c) Highways

6. New Decision Making Arrangements at Mole Valley District Council

7. Any Other Business

Open Meeting – 4th January 2010

Agenda

1. Apologies for Absence

2. Minutes of meeting on 2nd November

3. Matters Arising from the Minutes

4. Presentation on the Leatherhead-Triel twinning
by Paula Hancock.

5. Reports from sub Groups

a) Membership

    b) Planning

    c) Highways

6. Any Other Business

Open Meeting, Monday 2nd November in the Letherhead Institute at 7.00 pm

Agenda

1. Apologies for Absence

2. Minutes of meeting on 5th October

3. Matters Arising from the Minutes

4. “Campaigning to protect the Surrey Countryside”
   – Tim Murphy, Chairman of CPRE Surrey Branch

5. Reports from sub Groups

   a) Membership

   b) Highways –
     Parking
     ‘Avenue of the Stars’
     Other highway matters

   c) Planning

6. Report of Ashtead-Leatherhead Area Forum on 15th October

7. Any Other Business