Agenda for Next meeting Monday, 1st July 2019

  1. Apologies
  2. .Minutes of meeting 13 May 2019
  3. .Matters arising
  4. Chairman’s Report
  5. . Reports from other Directors:   Forward Planning Group (Kingston House Gardens, High Street etc)
  6. Planning Report and Heritage Action Zone report
  7. Health Report – out come of a very recent meeting
  8. A.O.B. (one item of which is a request for a VERY part-time minute taker).

Hope to see you there

Caroline Brown (Chairman)

Speakers at Open Meetings

You will see on the agenda below for the September meeting (Monday, 7th September) that we shall have Rod Shaw speaking on “Leatherhead: Creating a Sense of Place.”

The following will speak at the October & November meetings:

  • Monday, 5th October – Linda Heath, local historian & author of several books dealing with local history of the area
  • Monday, 2nd November – Tim Murphey (CPRE Surrey)

The meeting on December, 7th will be our Christmas Social.

All meetings are held in the Letherhead Institute and begin at 7.00 pm

Agenda for Meeting on 7th September 2009

1. Apologies for Absence

2. Minutes of meeting on 3rd August

3. Matters Arising from the Minutes

4. Rod Shaw, Principal Conservation Officer MVDC –
     “Leatherhead: Creating a Sense of Place”

5. Reports from sub Groups

     a) Planning

     b) Highways.

6. Any Other Business

Agenda – Open Meeting – 3rd August 2009

1. Apologies for Absence

2. Minutes of meeting on 6th July 2009

3. Matters Arising in the Minutes

4. Roadworks at the Knoll Roundabout and associated Roads:
      Discussion on Plans and other documents provided by Surrey County Council.

5. Reports from sub Groups

     a) Planning

      b) Highways (Parking Restrictions,etc.)

6. Any Other Business

Agenda – Open Meeting – 6th July 2009

1. Apologies for Absence

2. Minutes of meeting on 1st June 2009

3. Matters Arising in the Minutes

4. Historical Notes on Leatherhead – Linda Heath

5. Sources of funding for Municipal Projects – Colin Langley

6. Committee Notices –

     a) Hilary Porter is to be Vice Chairman, and Ray Brown to be Secretary

     b) Code of Conduct

7. Reports from sub Groups

     a) Planning – Council for Protection of Rural England

     b) Highways – Changes in SCC Staff – Knoll Roundabout, Parking Restrictions,etc.

6. Any Other Business

Code of Conduct

At the General Meeting on Monday, July 6th at 7.00 pm in the Letherhead Institute, the Committee will present the following ‘Code of Conduct’ for adoption by members:

__________________________________________________

Conduct of meetings
  • Members of  the Association should follow the guidance of the Chair in the conduct of the meeting.
  • Members must be courteous to each other at all times and allow each other to speak.
  • Members must remember that the purpose of the meeting is to benefit residents generally and not specific individuals.
  • Conduct of the Committee
  • Members shall not bring the Association into disrepute.
  • Members should not speak or write on behalf of the Association without the prior agreement of the Committee.  Any correspondence sent on behalf of the Association should be made available to all members of the Committee before it is sent.
  • Members shall at all times work within the rules laid down in the Constitution.
  • Members should observe collective responsibility for Committee decisions.
  • A member who telephones, mails or otherwise contacts the County Council, District Council or any other body as a private individual should make no reference in such correspondence to his or her being a member of the Committee of the Leatherhead Residents’ Association. 
  • Conflicts of Interest
    Members shall disclose any interest, whether personal or on behalf of any group they represent, that they consider could affect or influence their approach to the matter under discussion.

    Political Affiliation
    Committee members may not represent a political party in their role as a Committee Member.

    Confidentiality
    Members should respect all individual residents’ confidentiality.  Information about individual residents will not be discussed at public meetings.

    Breach of the Code of Conduct
  • If any member attending a meeting does not abide by the code of conduct,  they  will be warned by the Chair that if they break the code again they may be asked to leave the meeting.
  • The Chair may give the person concerned a further warning ( a maximum of two warnings in any one meeting and /or two consecutive meetings ).
  • If the person continues to ignore these Rules and refuses to leave the meeting after being warned by the Chair then the Chair has the power to close the meeting. 
  • A complaint that a Committee member has failed to abide by the Code of Conduct despite receiving two warnings, or has committed an act that is considered to be gross misconduct, should be tabled at a Committee meeting called for this purpose only. All parties must be notified in writing in advance and care must be taken to ensure that all concerned parties are given a fair hearing.  On the findings of this hearing, the Committee can suspend a member  subject to ratification of the next General Meeting. If the General Meeting does ratify the suspension then the member is excluded from applying for a committee position for one year.
  • Committee members who fail to attend three consecutive General or Committee meetings without a written apology or good reason will automatically be removed as a member of the Committee.
  • Agenda for Meeting on Monday, 4th August

    Open LRA meeting on 4th August 2008 at 7 p.m.

    1. Apologies for absence

    2. Minutes for the July meeting.

    3. Short Police report.

    4. Matters arising from the minutes.

    5. Reports from Committees:

    1. Constitution amendments for the AGM on 1st September.
    2. Planning committee
    3. Montague House and Conservation Area.
    4. The River Path and associated conservation issues.
    5. Highways report, principally the Knoll Roundabout.
    6. Membership committee.
    7. The Newsletter and publicity.

    6. A.O.B.
    ———————-
    Committee Meeting on 4th August 2008 at 8 pm.

    1. Apologies for absence.

    2. Minutes of the July meeting.

    3. Matters arising.

    4. Fresh items

    1. Jack Straw and the Government planning objectives.
    2. Elected Councillors and Committee meetings and the minutes thereof.
    3. The Newsletter and dates for its appearance.

    5. A.O.B.
    —————————————–

    Please accept my apologies for the late posting – unfortunately I did not received the agenda until quarter past two this afternoon.